Introduction and Scope

This Privacy Policy describes how [Company Name] (“we,” “us,” “our company”) processes Personal Data in connection with the provision of tax and accounting services in Mexico to foreign companies or their representatives. This policy applies to foreign companies receiving services in Mexico through a subsidiary, branch, permanent establishment, or any other legal form of operation, as well as to legal representatives, attorneys-in-fact, employees, or partners acting on behalf of such entities.

We are governed by the Federal Law on the Protection of Personal Data Held by Private Parties (LFPDPPP) and, where applicable, observe principles equivalent to those established in the General Data Protection Regulation (GDPR) or similar regulations.

Who are we?

[Company Name], located at [address], Mexico City, is responsible for processing your Personal Data for the purposes described herein. You can contact us at:

[correo@empresa.com]

[phone number]

Personal Data We Collect

As part of our services, we may obtain the following data directly or indirectly:

From representatives of foreign companies:

• Full name
• Nationality
• Position or role
• Email and phone number
• Copy of passport or identification document
• Power of attorney or deed granting authority
• Handwritten or digital signature

From the foreign company:

• Company name or legal name
• Mexican RFC (if applicable)
• Registration with the SAT
• Banking and tax information
• Contracts and legal structure in Mexico
• Financial and accounting documentation

Purposes of Processing

Main purposes

• Provide tax and accounting services in accordance with Mexican legislation.
• Register and represent the foreign entity before the SAT and other Mexican authorities.
• Comply with electronic accounting, tax filings, and withholding obligations.
• Fulfill requirements from Mexican tax and financial authorities.
• Identify and verify legal representatives in compliance with Anti-Money Laundering (AML) and Know Your Customer (KYC) regulations.

Secondary purposes

• Provide periodic tax reports or customized analysis.
• Send legal or tax bulletins of interest to foreign companies in Mexico.
• Send invitations to webinars, forums, or informational events.
• You may object to these secondary purposes by sending an email to [correo@empresa.com].

Transfer of Personal Data

Mexican tax authorities such as SAT, IMSS, INFONAVIT and others; technology or accounting service providers supporting our tax compliance efforts; your company’s parent company or affiliates abroad, provided they are authorized to receive the information; Notaries or Legal Firms for corporate actions in Mexico. In the event that data is transferred outside of Mexico, we ensure contractual, technical, and legal measures are in place to protect the data in accordance with the LFPDPPP and, when applicable, the GDPR or other equivalent regulations.

Security Measures

We implement appropriate administrative, technical, and physical measures to protect your Personal Data, including encrypted and controlled storage, restricted access and internal monitoring, internal procedures for security incidents, and confidentiality agreements with employees and vendors.

Data Retention

We will retain your data for the time necessary to fulfill legal and tax obligations (e.g., a minimum of 5 years in accordance with the Mexican Federal Tax Code), maintain evidence in case of audits or authority requests, and meet post-contractual obligations.

Data Subject Rights

As the holder of Personal Data, you have the right to:

• Access your data
• Rectify it
• Cancel it (where legally permissible)
• Object to its processing
• Revoke your consent

To exercise these rights, send your request to: [correo@empresa.com], including:

• Your name and a way to contact you
• Documentation proving your identity (or legal authority)
• A clear description of your request
• We will respond within a maximum of 20 business days, in accordance with the LFPDPPP.

Changes to this Policy

We reserve the right to modify this Privacy Policy. Any changes will be published on our website or sent via electronic means. If the change directly affects the use of your data, we will inform you before it takes effect.

Contact

If you have questions or wish to exercise your privacy rights, please contact us:

[correo@empresa.com]

[phone number]

[Full address, Mexico City, ZIP Code]